![]() ![]() When you first sign up for the app, you will be prompted to connect your Google or Microsoft Calendar, you will also set your work hours that motion will add work-related tasks. Motion is a task management and calendar app that uses AI to schedule and plan your day for you, as well as help you book meetings effeciently. Platforms: Web, iOS, Android, Chrome Extension Sunsama also has time tracking built in, as well as different task types, the first of which is the normal daily tasks that you create every day, you will also be able to create Goals for every week, as well as create a backlog of tasks that you plan to get done in the near future. Sunsama is also one of the only apps on this list that integrate with Notion to pull tasks from there as well, and changes done in sunsama will also automatically reflect in Notion. At the end of the workday, you’ll also go through the reflection flow, which will ask you to reflect on what you did today and the tasks you didn’t complete, so you can move them to tomorrow’s calendar. Sunsama’s list of features can go on for a long time, but one that I would like to touch on is Sunsama’s “Flows”, which are a little like guided task planning, when you login in the morning, you’ll be asked to jot down tasks you plan on getting done today, and the time you expect to spend on the task, as well as block time for each task on today’s calendar. You can also switch the middle board to a calendar view, to better see your week ahead. The Sunsama dashboard is split into three panels, a calendar view to the left, a Kanban-style board in the middle where you will be able to block time for each task, as well as further fine-tune each task, and a panel to the right, which has all of your tasks that you’ve imported from other apps, which you can simply drag and drop into the middle panel to pull the task into Sunsama. Upon first impressions, you’ll notice that the app has a pretty simple interface that only shows you what you need to currently see, and doesn’t overwhelm you with information. Sunsama is one of the only productivity apps I’ve tried that just works. Platforms: Web, macOS, Windows, iOS, Android Simple UI apps will help you be more productive at the end of the day. Simple User Interface: This goes hand-in-hand with the ease of use criteria since complicated apps are hard to use, and end up wasting your time.Powerful Integrations: Even though integrating your time blocking app with your calendar is a standard feature in almost every app, integrating with other task management tools is often overlooked by apps, which is a big letdown and really makes the app unusable for many users.Ease of use: Many Productivity apps are overly complicated for no reason, which will make you actually spend more time getting ready than actually getting stuff done.Customizability/Flexibility: Like many other things in the world, there is no one-size-fits-all tool that you can use to improve your productivity, and this is due to everyone’s brain being different, so a good tool to me might be a bad one for you, this is why all the tools on this list can be customized as well as adapt your personal style of work, and not try to push you into its way of productivity.Multiple Calendar Integrations: This one is a no-brainer, productivity apps should be able to integrate with multiple types of calendars like Google Calendar, Outlook, and more, as well as be able to reflect those changes on your calendar and keep them in sync.In this age where hundreds of productivity apps exist for the same purpose, finding the true best app can be almost impossible, which is why we compiled a list of criteria each app has to match to be placed in this list, and the criteria are: It can also help you to break up a large project into smaller, more manageable pieces. The benefits of time blocking are that it can help you to focus on a task and get it done more quickly. ![]() For example, you might time block your day so that you have an hour for work, an hour for lunch, and an hour for personal errands. This can be a helpful technique for both work and personal activities. There are a few different ways to time block your day, but the basic premise is the same: you allocate certain periods of time to certain activities, and then you do your best to stick to that schedule. The goal of time blocking is to help you make the most of your time by ensuring that you are focusing on the right tasks at the right times. Time blocking is a time management technique that involves scheduling specific blocks of time for specific activities. Before getting started, let’s cover time bocking in more detail. ![]()
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